Promotion of Access to Information Act, Act 2 of 2000 (The Act)

Section 51 Manual of
Camexo SA Ltd Reg No 1994/000087/06

1. Contact particulars
Head of business:                 C.P. Neethling                   Information officer:            C.P. Neethling

Postal address:                    P.O. Box 72                     Physical address:            1 van der Byl Street
                                               GRAAFF‑REINET                                                      GRAAFF‑REINET
                                               6280                                                                             6280

Telephone number:               (049) 8910622                 Fax number:                    (049) 8925317

2. Introduction
The Promotion of Access to Information Act gives effect to the constitutional right of access to any information held by the state and any information that is held by another person and that is required for the exercise or protection of any rights. The Act sets out the requisite procedures associated with any such requests for information. In terms of the Act, where a request for information is made to a body, there is an obligation to provide the information, except where the Act, expressly provides that the information may not be released. In that context, Section 9 of the Act recognises that access to information can be limited. The limitation relates to circumstances where its release would pose a threat to the protection of privacy, commercial confidentiality, and the exercising of efficient governance. MAIN ACTIVITY OF COMPANY: Wholesale and retail, repair of motor vehicles, motor cycles and personal and household goods; hotels and restaurants

3. Guide in terms of section 10 of The Act
Any person who wishes to exercise any right contemplated in the Promotion of Access to Information Act, 2000, may obtain a copy of the information guide issued by the Human Rights Commission in all official languages, from the Human Rights Commission, Tel (011) 484 8300, Fax (011) 484 7149.

4. Facilitation of a request for access to information
Information which is not readily available as indicated in this manual, may be requested in accordance with the procedure prescribed in terms of the Act. Copies of the prescribed forms to be completed for submitting a request, are available from Camexo SA Ltd.

5. Information available in terms of other legislation
Information is available in terms of certain provisions of the following legislation:

5.1 Administration of Estates Act 66 of 1965
5.2 Basic Conditions of Employment Act 75 of 1997
5.3 Companies Act 61 of 1973
5.4 Income Tax Act 58 of 1962
5.5 Labour Relations Act 66 of 1995
5.6 Occupational Health and Safety Act 85 of 1993
5.7 Regional Services Councils Act 109 of 1985
5.8 Skills Development Levy Act 9 of 1999
5.9 Skills Development Act 97 of 1998
5.10 Unemployment Insurance Act 30 of 1966
5.11 Value Added Tax Act 89 of 1991
 

6. Information automatically available
The following categories of records are automatically available for inspection, purchase or photocopying:

6.1 Marketing and promotional material


7. Information available in terms of The Act
The subjects on which the business holds records and the categories on each subject are as listed below. Please note that a requestor is not automatically allowed access to these records and that access to them may or must be refused in accordance with section 62 to 69 of The Act.

7.1 Accounting records
7.1.1 Annual financial statements and working papers
7.1.2 General ledger
7.1.3 Bank statements, cheque books, cheques
7.1.4 Deposit slips
7.1.5 Cash books and petty cash books
7.1.6 Fixed asset register
7.1.7 Tax returns and assessments
7.1.8 VAT returns
7.1.9 Auditor's reports
7.2 Statutory Company Records
7.2.1 Certificate of Change of Name
7.2.2 Certificate of Incorporation
7.2.3 Certificate to Commence Business
7.2.4 Directors' attendance register
7.2.5 Memorandum and Articles of Association
7.2.6 Minutes of shareholders' meetings
7.2.7 Minutes of directors' meetings
7.2.8 Proxy documents
7.2.9 Register of Allotments
7.2.10 Register of directors and officers
7.2.11 Shareholders' register
 

8. Requesting procedures
A person who wants access to the records must complete the necessary request form, that is available at the offices of Camexo SA Ltd, or can be accessed on www.sahrc.org.za . The completed request form must be sent to the address or fax number provided in this manual, and marked for the attention of the Information Officer.
 

9. Availability of the Manual
Copies of this manual are available for inspection, free of charge, at the offices of Camexo SA Ltd, from the South African Human Rights Commission and from the Government Printer.